Work Site: Main Campus: 900 Otay Lakes Road, Chula Vista, CA 91910
FLSA: Exempt
Position Type: Classified Administrators (Permanent Contract)
Months of Service: 12 months
Fte
1.0
Hours Per Week
40
Funding Source: District
District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Under general direction, manages and coordinates the day-to-day operations of a variety of designated accounting and finance functions within the District’s financial services programs and operations including routine recording of fiscal activities, budget development, state reporting and compliance, chart of accounts, financial aid, year-end closing processes, banking, auditing, and preparation of financial statements; coordinate assigned activities with other departments and outside agencies; supervise, assign, review, and participate in the work of assigned classified staff through an equity lens; and perform a variety of complex accounting analysis and reporting.
Representative Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Plans, manages, and oversees the staffing and operational activities for various accounting functions including accounts payable, accounts receivable, journal entries, state reporting and compliance, chart of accounts, financial aid, year-end closing processes, banking, and financial statements; ensures the maintenance of financial, accounting, and statistical files and records.
Participates in the development and implementation of goals, objectives, policies, and priorities for the section; recommends within policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned teams, identify opportunities for improving service delivery methods and procedures with particular attention toward creating and sustaining equitable outcomes; identifies resource needs; recommends and oversees the implementation of improvements.
Identifies, selects, and evaluates vendors and service providers including merchant processors, banking partners, and suppliers; administers service contracts and monitors service provider work for compliance with contract terms and achievement of performance targets; resolves issues and discrepancies.
Directs, coordinates, and reviews the work plan for assigned accounting and finance services and programs; assigns work activities and projects; monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
Directs the preparation of financial statements, reports, and claims; prepares a variety of reports including interim and annual reports on the District’s financial condition and specialized areas as requested; directs and oversees fiscal year-end closing activities.
Participates in the coordination and gathering of data and perform highly technical functions supporting yearly budget development and administration of the District General Fund Unrestricted and Restricted Budgets; compiles financial projections and budget data for the tentative and adopted budget for Board approval; prepares budget documents for dissemination; evaluates year-end encumbrances to determine carry-over balances and prepare ending balances projection and analysis.
Establishes and maintains appropriate internal controls for sound fiscal accountability; plans and coordinates the annual audit of fiscal operations and activities; provides accounting records for the annual District audit and for other special audits; confers with auditors and implements recommendations.
Reviews Board action items for financial impact and compliance with legal requirements; reviews and analyzes new and changing legislation and regulations that impact the District’s legal budget and reporting requirements; assists with the development and implementation of procedures to ensure compliance.
Knowledge & Abilities
Performs related duties and responsibilities as required.
Must Have Knoweldge Of
Principles and practices of employee supervision, work planning, assignments, review, and evaluation, and the training of staff in work methods and procedures.
Operational characteristics, services, and activities of accounting and financial program management including accounting, budgeting, auditing, and internal control principles, practices, and procedures.
Principles and practices used in the preparation of financial statements and comprehensive accounting reports.
Principles and practices of budgeting and financial control methods and techniques of analysis and investigation.
Federal, state, and local laws, codes and regulations pertaining to higher education accounting and financial reporting.
Principles and practices of administrative research and report preparation.
Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, gender identity, and sexual orientation.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Must Have Ability To
Provide professional, ethical, inclusive leadership for the assigned area while demonstrating a commitment to contributing to an inclusive working and learning environment.
Develop and implement goals, objectives, policies, and procedures for providing accounting services and activities.
Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations relating to higher education fiscal operations.
Provide technical expertise and guidance to District personnel concerning budget, accounting, and financial matters.
Analyze complex financial and statistical data and prepare accounting statements, reports, forecasts, summary conclusions, and recommendations in accordance with generally accepted accounting principles.
Utilize accounting and auditing practices and terminology applicable to public sector accounting.
Work under pressure; handle significant problems and tasks that arise simultaneously and/or unexpectedly.
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Perform mathematical computations and other accounting functions with speed and accuracy.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain and foster positive and effective working relationships with those contacted in the course of work.
Learn and adapt to changing technology and equipment used in the performance of assigned duties.
Education & Experience
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Any combination equivalent to: A bachelor’s degree in accounting, finance, business management, or related field
AND
Five (5) years of increasingly responsible financial accounting experience, INCLUDING two (2) years at a lead or supervisory level; or an equivalent combination of training and experience.
Desired Qualifications
Minimum Qualifications (Faculty and Academic Administrator Positions Only)
Licenses And Other Requirements
All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
Working Conditions
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental or District policies and procedures.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to operate a motor vehicle and visit various District sites; to stoop, bend, kneel, crouch, reach overhead, above shoulders or horizontally, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and dexterity of hands and fingers and fine coordination including use of a computer keyboard and audio visual equipment; and hearing and speaking to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction and to read printed materials and view a computer screen.
Hearing: Hear in the normal audio range with or without correction.
Salary
Range 32, Step 1-5, $9,138.50-$11,108.33 per month. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents. This position is a classified exempt position in accordance with the Fair Labor Standard Act and California Education Code Section 88020. The employee holding this position is not eligible for overtime compensation.
Salary Schedule: Administrators' Association
Work Schedule
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.
Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.
Initial Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 26, 2024 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.
Tentative Timeline (Subject To Amendments)
| March 22-April 26, 2024 | Position advertised; District receives applications
| April 26, 2024 | Initial screening deadline for guaranteed consideration. Position open until filled.
| May 6-24, 2024 | Committee reviewing applications.
| May 27-31, 2024 | Search Committee interviews candidates
| June, 2024 | Top finalist second level interview
Required Applicant Docs Cont'd Southwestern College Online Application
Supplemental Application
Special Instructions to Applicants:
Equivalency (Academic Faculty Positions Only)
Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.
For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.
Additional Information
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to [email protected].
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
Selection Procedure
A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.
INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.
We reserve the right to re-open, re-advertise, delay or cancel filling this position.
If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.
HR Contact Information
Southwestern Community College
Human Resources (Bldg. 46B-150)
900 Otay Lakes Road
Chula Vista, CA 91910
www.swccd.edu
(619) 482-6395
Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you learn about this career opportunity?
Asians in Higher Ed
Blacks in Higher Ed
CalJobs.com
Chronicle of Higher Education
DeafJobWizard.com
Disabled in Higher Ed
Higher Ed Jobs
Hispanics in Higher Ed
Inside Higher Ed
Jobing
LGBT in Higher Ed
Native Americans in Higher Ed
San Diego Union Tribune
SWC Website
Women In Higher Education
The Registry
Veterans in Higher Ed
Women and Higher Ed
Other (Please Specify if not listed above)
If Other, please specify.
(Open Ended Question)
Do you have a bachelor’s degree in accounting, finance, business management, or related field?
I certify that I have a bachelor’s degree in accounting, finance, business management, or related field.
I do not have a bachelor's degree in accounting, finance, business management, or related field.
Do you have five (5) years of increasingly responsible financial accounting experience?
I certify that I have five years of increasingly responsible financial accounting experience.
I do not have five years of increasingly responsible financial accounting experience.
Do you have two (2) years of lead or supervisory level experience or an equivalent combination of training and experience?
I certify that I have two years of lead or supervisory level experience.
I do not have two years of lead or supervisory level experience.
Required and Optional Documents
Required Documents
Letter of application (Cover Letter)
Resume or Curriculum Vitae
Unofficial copies of college transcripts with date degree conferred
Optional Documents
Unofficial copies of college transcripts with date degree conferred 2 Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Any combination equivalent to: A bachelor’s degree in accounting, finance, business management, or related field AND Five (5) years of increasingly responsible financial accounting experience, INCLUDING two (2) years at a lead or supervisory level; or an equivalent combination of training and experience.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Higher Education
Referrals increase your chances of interviewing at Southwestern Community College District by 2x