Administrative Assistant

This role is with Opus 3 Artists. WayUp is partnering with Opus 3 Artists to hire top talent.

This is a full-time position that provides administrative and clerical support to a Manager of Artists and Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule.

Essential Duties And Responsibilities Include The Following

• Coordinates schedule, expenses, and travel for Manager
• Prepares and tracks performance contracts
• Tracks artists’ payments and/or commissions
• Fields routine and non-routine questions via phone and email including communication with artists, presenters and orchestra managers in the US, Europe, and Asia
• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels and visas
• Works independently and within a team on special projects at the request of the Manager which may include planning and coordinating presentations, disseminating information, and organizing company-wide events
• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
• Other duties may be assigned to meet business needs
  
  

**Qualification/Requirements**

• Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
  
  

**Education/Training/Experience**

• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant
• Additional languages are useful but not required; the ability to engage with people who are passionate about classical music is a plus
  
  

This position is non-exempt.

Salary: $50,000