Medical Records Clerk ($15/hour)

Minimum Education & Experience

• High School diploma or equivalent
• Computer literate
• 6 months - 1 year of experiencefiling andpulling of charts according to numerical and color coding
• 6 months of medical records experience (preferred)
• Familiarity with copier machines
• Knowledge of confidentiality of records (HIPAA)
• Basic knowledge of how to communicate with mentally ill clients (highly desirable)
• Good communication skills
• Bilingual - French Creol (favorable)
  
  

Responsibilities

FILE AND PULL CHARTS FOR AUTHORIZED CENTER PERSONNEL

• Pull the charts for Med Clinic, Drs., Nurses and Lab
• File all charts back in main file system
• Keep charts and file system ready for the following day
  
  

FILE LOOSE RECORDS AND NRC RECORDS

• File loose records from screening, CSU, CCSU, SRT, Detox, Re-entry, and traditional Case Management
• File all Non-Registered Clients Records (NRC Records)
  
  

DATA ENTRY

• Log in and out charts removed from medical records department on computer program
  
  

COPY RECORDS

• Respond to all requests for records from authorized external agencies
• Copy, stamp, bill and send copies out
• Enter every request in the computer which is sent out
  
  

MAKE NEW CHARTS

• Open a new chart for new clients
• Prepare new chart on every new client
• Assemble all the different dividers and loose papers in chart
  
  

Other Minor Or Occasional Tasks

• Pull the chart for Interim Status to Discharge Status for volunteer or supervisor
• Print the forms for restocking of the supply of all forms
• Help each staff member who needs help with the medical records and other items under the department’s responsibility
• Answer the telephone for any internal and external calls for information
• Pull and make a list of charts that need to be sent to storage by putting in a box marked with chart numbers and box numbers
• Shredding of all confidential records
• File all interim and discharge records
• Perform other duties as assigned
  
  

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