HR Coordinator

UKCBC is a leading London based independent educational provider with over 20 years of experience in providing high-quality qualifications across multiple disciplines. UKCBC offer career focused programmes which integrate education and professional skills enabling our students to develop and achieve the best of their personal and career potential.

UKCBC has 2 campuses within Greater London and in 2018 they branched internationally now having a campus in Dubai.

Position:

This is a very busy role that will involve a range of tasks including the delivery of a comprehensive Generalist HR service to all areas of UKCBC, from finding, sourcing, attracting and hiring talent to fulfil UKCBC’s hiring needs, providing consistent administrative support and be the first point of contact for HR administrative queries.

Duties And Responsibilities

• Assist with all internal and external HR related inquiries or requests.
• Acting as a point of contact for HR queries via telephone and email, escalating as appropriate to the HR Manager.
• Providing relevant and accurate information to staff members queries regarding HRIS (Cezanne) such as: annual leave entitlement/allowances, updating personal details or any other query about our system.
• Take responsibility in knowing the HRIS system (Cezanne) and becoming a super-user, being able to advise other colleagues.
• Staff file audit, filing and tracking systems out in place for both hard and digital copies.
• Drawing up and managing contracts, offer letters, probations and appraisals.
• Ensuring that all filing systems are kept up to date and in-line with General Data Protection Regulations (GDPR).
• Communicate with Hiring Managers and determine the requirements and candidate profile for every role.
• Co-ordinating the recruitment process including preparation of advertisements and posting on various websites; liaising with the line managers to schedule and arrange interviews; handling recruitment enquiries by telephone and email.
• Review applicants to evaluate if they meet the position requirements; creating a shortlist of applicants by conducting initial screening of CVs and informing applicants about the outcome.
• Schedule meetings, interviews, HR events and maintain agendas.
• Interviewing potential employees and dealing with a number of recruitment enquiries.
• Managing new starters ensuring references and DBS are complete ASAP and hosting induction days.
• Managing the reference process by following up on references for new joiners and providing references for other staff members.
• Coordinating with new joiners regarding their onboarding and related administrative processes.
• Produce probation letters and diary management for probation reviews.
• Assist in ER concerns as directed by HR manager.
• To provide routine advice on general HR queries to a number of individuals including HR team members, managers, staff members and applicants, ensuring that HR policies, procedures and guidelines are promoted and adhered to.
• Accurate data entry on to electronic HR Systems to ensure information is recorded and up-to-date.
• Ensuring that all filing systems are kept up to date and in-line with General Data Protection Regulations (GDPR).
• Produce recruitment reports by compiling information from the ATS and job boards.
• Taking minutes in grievance and disciplinary meetings.
• Produce ad-hoc letters as required by the HR Manager.
  
  

Requirements:

Criteria

• Bachelor’s Degree or equivalent
• Working to/ willing to work towards CIPD level 3
• Ideally, Experience working in recruitment or a similar HR position
• Understanding of HR functions and best practices
• Good understanding and experience with HR tools such as ATS and HRIS