Project Manager

Description

The Port of San Diego is currently going through a class and compensation study. The job title and job duties are subject to change.

GENERAL PURPOSE

Under general direction, manages, coordinates, and oversees public-facing projects for the San Diego Unified Port District (District); works with District staff, District tenants, stakeholders, artists, consultants, community and business partners, event producers, planners, officials, and vendors to facilitate community engagement, the production and integration of artwork, park enhancements, cultural activities, and community and civic special events on the waterfront; implements the work outlined in District policies and permits; serves as liaison between District departments, staff, board advisory committees, and a variety of stakeholders and customers; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Project Manager is responsible for planning and executing multiple projects for the District’s parks, piers, event venue facilities, and public spaces: parks and recreation projects; arts and cultural projects; community activation projects; and civic and special event sponsorship projects; supporting creative placemaking initiatives; and overseeing compliance with legal requirements for planning and permitting special events, public park gatherings, filming, fireworks, moving events, temporary recreational activities, and temporary commercial activities on District properties; and coordinating multi-disciplinary project teams to meet the department’s vision, goals, strategies, and objectives. Projects typically entail substantial, multi-year resource commitments and significant staff and community involvement. Incumbents are responsible for administering contracts and facilitating the development of parks and artwork projects, including developing detailed project and fiscal plans to ensure that work is completed and installed within budget and timelines; and/or administering the execution, compliance, documentation and sponsorship of special events by the District and its customers in the community. Project Manager may supervise subordinate staff as assigned.

Essential Duties And Responsibilities

The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

• Manages, organizes, and oversees multiple activation projects, special events and creative placemaking initiatives; continuously tracks projects to ensure they are completed on time and within budget; researches creative placemaking trends, land uses, park usage, and recommends sites and potential future projects; coordinates full life-cycle project meetings and resolves issues as they arise.
• Facilitates and manages the production of events that activate and enhance the access of the public and stakeholders to the recreational assets of the District including parks, piers, event venue facilities, and public spaces ensuring timely completion of logistical and legal requirements and obligations by the District and its customers and stakeholders.
• Provides support and assistance to the department’s management team for current and future activation projects; assists with developing, implementing and assessing business related public policies; organizes, coordinates and prepares information and materials for the public, media, and advisory committee meetings.
• Assists in the development of procedures related to the management and execution of activation initiatives and projects.
• Prepares and disseminates requests for qualifications/proposals to announce opportunities and sponsorships; negotiates contractual obligations.
• Serves as liaison between District departments, staff and the public for current and future activation projects, interfaces with member cities, community and civic leaders, and tourism and industry professionals.
• Assists in planning and coordinating special events to activate the waterfront.
• Manages the day-to-day maintenance, conservation, and care of artworks and objects under the stewardship of the District.
  
  

Other Duties

• Provides backup for team and interdepartmental members, as necessary.
  
  

Qualifications

Knowledge of:

• Advanced principles, practices, tools and techniques of program/project planning and project management, including construction and installation management.
• Local, state and federal regulatory/permitting requirements and processes related to the District’s activation activities, permits, and initiatives.
• Principles and practices of public administration, including purchasing, contracting and maintenance of public records and databases.
• Principles and practices of effective management and supervision, particularly as applicable to project teams.
• Contemporary trends and practices in the public art field including artists working in the public realm, and in collaboration with architects and urban planners.
• Local, national and international artists.
• Public policy approaches to arts and cultural programs and event sponsorship programs.
• Current issues and initiatives around art on a local, regional and national basis.
• Methods and techniques of community interface and public meeting organization.
• Principles, practices and techniques of negotiation.
• Principles and practices of sound business communications.
• Working with contractors, sub-contractors, consultants and inspectors.
  
  

Ability To

• Plan, manage, organize, oversee and coordinate a variety of projects and department functions simultaneously to achieve District goals, objectives, timelines and deliverables over a multi-year period.
• Utilize project management software.
• Understand and apply federal, state and District requirements regulating the use, placement and maintenance of artwork and special events on the waterfront.
• Analyze and make knowledgeable recommendations on programs, projects, events, and creative placemaking strategies.
• Understand, interpret, apply and explain District policies and practices.
• Exercise sound independent judgment within policy guidelines.
• Demonstrate tact and diplomacy in dealing with difficult or sensitive issues and situations.
• Represent the District in negotiations with service providers and community partners or groups.
• Communicate effectively, orally and in writing.
• Present initiatives and projects logically and effectively in public meetings.
• Prepare clear, concise, comprehensive and persuasive reports and other materials.
• Establish highly effective working relationships with District management and staff, community representatives, stakeholders, developers, the public, and diverse service providers - artists, performers, contractors, and consultants.
  
  

Minimum Requirements

Education, Training and Experience:

Graduation from a four-year college or university with a major in art, visual art, art history, business, planning, public administration, marketing or a closely related field; and three years of experience with managing projects and programs of similar scope, scale and program complexity; or graduation from high school or G.E.D. equivalent and six years of progressively responsible relevant experience with managing projects and programs of similar scope, scale and program complexity. A Master’s Degree can be substituted for one year of experience. Time served as a District Intern will count towards the years of experience.

Licenses; Certificates; Special Requirements:

A current, valid California Class C driver license at time of appointment, and maintained at all times thereafter, in order to operate a vehicle on District business.

California Department of Motor Vehicle (DMV) pull notice system: An incumbent in this position will be enrolled in the California DMV Pull Notice Program. The pull notice program provides information on the incumbent’s driving record and driver license status on a periodic basis to the District. An employee assigned a District vehicle must acknowledge receipt and understanding of District Administrative Procedures covering the use of District vehicles.

This position may be subject to a pre-employment background check. The District will conduct a California Department of Justice/FBI fingerprint and criminal history check; felony convictions may be disqualifying. Misdemeanor convictions may be disqualifying depending on type, number, severity, and how recently they occurred. Criminal arrests and convictions during employment may result in termination or limitations in job duties if no reasonable accommodations can be made.

Recruitment Information

The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training, and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.

Only qualified applicants who pass the minimum qualifications review, will be invited to the assessment process which may be administered by a written examination, panel interview, or any combination of qualifications appraisal determined by the Department of People Services to be appropriate. The Department of People Services will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.

Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for one or more of the assessments listed below. Passing score is 70% out of 100% on each assessment section.

THE INITIAL ASSESSMENT (50%) AND PANEL ASSESSMENT (50%) ARE TENTATIVELY SCHEDULED FOR FRIDAY, JULY 26, 2024.

To move forward in the application process, you must complete an online application through our website https://www.governmentjobs.com/careers/portofsd Please attach a copy of your unofficial transcripts (indicating when degree was awarded) to your application or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.

Placement on Eligible List: The Department of People Services may limit the number of qualified applicants eligible to participate in the assessment process. Candidates who are successful in all phases of the assessment process will be placed on an eligible list. The eligible list established by this recruitment will be active for a minimum of ninety (90) days or up to one (1) year, unless otherwise determined by the Director pursuant to Rule 8, Section 4.

EQUAL EMPLOYMENT OPPORTUNITY

The District firmly believes in, and is committed to, the principles and practices of equal employment opportunity and nondiscrimination. It is the policy of the District to recruit, hire, train, and promote persons in all job classifications without regard to age (40 and above), ancestry, color, disability (mental or physical), gender (including identity, appearance, or behavior, whether or not that identity, appearance, or behavior is different from that traditionally associated with the person's sex at birth), marital status, medical condition, military status, national origin, pregnancy, race, religion, sexual orientation, genetic information, or veteran status.

UNCLASSIFIED SERVICE

This position meets one or more of the criteria for the unclassified service as outlined in San Diego Unified Port District Act Section 72.5(b), and as such is exempted from the classified service.

PHYSICAL AND MENTAL DEMANDS

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Resolution #: 2021 – 079

Dated: June 15, 2021