Accounts Payable Specialist

The Accounts Payable Specialist is responsible for assisting in all aspects of Accounts Payable including gathering, coding, verifying, recording and paying vendor invoices. He or she ensures invoices, check remittances, contracts and other correspondence are properly filed.

Essential Duties & Responsibilities

• Verify vendor invoices for accuracy
• Code invoices for proper financial statement recording
• Match invoices to the purchase orders and related receipts
• Ensure proper documentation or approvals for each invoice
• Enter approved invoices into payables system
• Communicate with buyers to resolve invoice discrepancies with vendors and ensure calculation of discounts are accurate
• Reconcile general ledger accounts and monitor open PO reports as assigned
• Coordinate with Accountant(s) to obtain PO invoices to ensure the timely setup of assets
• Resolve invoice disputes with vendors
• Generate and distribute vendor payments
• Organize payables paperless filing system
• Prepare month-end accrual for unrecorded invoices
• Utilize Excel to import large invoices and prepare other worksheets as assigned
• Prepare T&E monthly import files
• Assist in creating and verifying various financial reports related to budgeting, cost analysis, and variance/monthly reports
• Prepare reports and gather information for management as required
  
  

A Successful Candidate Must Possess

• High school diploma or GED required; Bachelor’s Degree in Accounting or Finance preferred
• A minimum of three (3) years of accounts payable experience required
• Intermediate Excel and Outlook experience required
• Excellent written and verbal communication skills and ability to interact with staff at all levels is required
  
  

Aegis Sciences Corporation is an Equal Opportunity Employer