Executive - Human Resources (Field HR)

Name

Employee id:

Job Title

Executive/ Officer

Function

Job Grade:

HR

Sub-function

FIELD HR

Manager’s Job Title

Skip Level Manager’s Title:

Function Head Title

Location:

SUN HOUSE, MUMBAI

No. of Direct Reports (if any)

NA

Date Of Joining

Job Summary

HR operations for spread pan India for allocating the sanctioned strength equally across all divisions.

Areas Of Responsibility

• Hiring
  
  

Employee master creation in Metis, generating offer & appointment letters, maintaining employee’s personnel file, Intimating joining details to the concerned stake holders.

• Field Strength Updation
  
  

Maintaining field hierarchy in system on daily basis and circulating it to the concerned stake holders on monthly basis.

• Status Change
  
  

Initiating status change process as per the due date, getting the recommendation from reporting hierarchy, preparing activity report, status change form in required format for Probation, Confirmation and taking approval of NSM / BU’s. Making system entry and dispatching salary revision letters along with travel policy where applicable, to the employees.

• Attendance Process
  
  

Reconciling annual leave for each employee and carry forward the leave balance.

Maintaining leave record, follow up on pending leave with employees and Managers for their approval.

Marking LWP of unapplied leave after the given time frame.

• Employee benefits and other vouchers
• Processing LTA applications.
• Marriage Gift
• Transfer entitlements
• Insurance Claims
• Leave Encashment
• Employee life Cycle events
  
  

Processing letters for Transfer, Promotion and Re-designation and accordingly updating changes in employee masters.

• Employee query resolution
• Timelyresolution of queries through online submissions.
• Resolving of queries through emails and phone.
• Managing Employee Separations
  
  

Issuing withhold circular, sending acceptance through e-mail, making separation entry in Metis, preparing relieving letter along with FFS (Full and Final Settlement) and providing it to the Separation team for final payout.

Travel Estimate

Up to % NA

Job Scope

Internal Interactions (within the organization)

Talent Acquisition - For Hiring field employees.

Legal & IR - For updating employee files pertaining to Legal /Review cases.

Payroll – For employee’s life cycle related documents.

Accounts - For various payments.

Accidental Insurance - Related to employee accident insurance claims.

FFS - Pertaining to payout of final settlement claims.

NSM & BU’s of concerned division – For approval of employee’s events.

External Interactions (outside the organization)

TPA for medical insurance relates issues

Interaction with the Field employees.

Geographical Scope

REGIONAL

Financial Accountability (cost/revenue with exclusive authority)

None

Job Requirements

Educational Qualification

Graduate in any stream

Skills

• MS Office
• Operational Knowledge of ERP
• Good Communication & Time Management Skills
• Quick Leaning Ability
  
  

Experience

1-2 Years