Administrative Assistant

Job Title: Child Care Contract and Subsidy Administrative Assistant

Position Summary: Assists with the Management of the association childcare afterschool and camping adjustment process. State billing in conformity with YMCA internal controls, state regulations and generally accepted billing practices. This is a part-time position, 15-20 hours per week.

Essential Functions:

• Collect and monitor weekly childcare attendance reports
• Monitor state CCFA attendance weekly
• Manage PACE vouchers, and Y EEC contract assessments in accordance with state guidelines and insure 100% capacity contract enrollment
• Manage Y Kinderwait and distribute enrollment letters in a timely manner
• Monitor and adjust contract & voucher placements
• Calculate childcare parent fee and enter accounting adjustments into Daxko.
• Meet with parents to complete assessments and reassessments on monthly basis.
• Serve as a resource to parents and childcare directors for questions.
  
  
  

Qualifications:

• Experience in contract and data management,.
• Proven ability to accurately enter, evaluate, identify discrepancies, and process numerical data in various forms, statements, records.
• Demonstrated competence in use of office software products including Excel, Word, and proprietary accounting systems.
• Ability to establish priorities, work independently and under deadlines, and complete whole assigned responsibilities without supervision.
• Experience in dealing with confidential material.
• Ability to interact with various levels of the organization, outside vendors, auditors and other agencies.
  
  
  

YMCA Competencies:

Mission and Community Oriented: Accepts and demonstrates YMCA values. Works effectively with people with different backgrounds, abilities, opinions, and perceptions. Demonstrates a desire to serve others and fulfill community needs.

People Oriented: Seeks first to understand other person’s point of view; remains calm in challenging situations. Builds rapport and relates well to others. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Results Oriented: Strives to meet and exceed goals and deliver a high value experience for members. Embraces new approaches and discovers new ideas to create a better customer experience. Makes sound judgment and transfers learning from one situation to another. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Supports fundraising, follows budgeting policies and procedures, and reports financial irregularities immediately.

Personal Development Oriented: Accurately assesses personal feelings, strengths, and limitations, and how they affect relationships. Pursues self-development that enhances job performance. Demonstrates an openness to change; seeks opportunities in the change process.

Physical Demands:

The physical demands of this position are limited and, as such, reasonable accommodations may be made to enable individuals with physical disabilities to perform essential functions of this position.