Executive Assistant

As our Executive Assistant you have full responsibility for a smooth coordination and support of the CEO and other members of the Senior Leadership Team (CFO and CHRO) and their administration. You perform a range of secretarial-, administrative-, and general support activities to ensure effective and efficient execution of the executive agenda. 

ARLANXEO is a young company with strong roots. We derive our strength from global presence, management excellence and most importantly our people! Our employees are the pillars of our success. 

The position is based in our Headquarters in The Hague. 

YOUR KEY RESPONSIBILITIES:

• Calendar Management: Diary management for executive management and arrange internal and external meetings as required, across multiple time zones. Act as a ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes. Appointment and meeting coordination, meeting room reservations, organization of conference calls and executive management meetings.
• Correspondence & Communication: Prepare and manage correspondence, take clear messages, transfer calls, assess urgency, answer questions, and follow up. Prepare global & local Town Hall meetings together with Global Corporate Communications. 
• Travel Arrangements: Make travel arrangements in cooperation with the travel agency and in line with the HSSEQ rules and regulations. Arrange visas in cooperation with the visa agency and manage expense reimbursement. 
• Document Management: Manage and track in- and outgoing documents, maintain records and ensure the filing of relevant (confidential) information. Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information. Handle administrative tasks in a professional way (lay-out, scanning, printing & archiving): correspondence, legal documents, and contracts.  
• Information Provision: Operate as a first point of contact for manager/department concerning questions of employees, clients, and relevant stakeholders. Liaising with a wide range of internal and external contacts at all levels, including senior executive. 

WHO YOU ARE:

• You have obtained a Bachelor degree;
• 5-7 years of working experience in executive support roles in an international environment;
• Experienced in working with Microsoft Office;
• You know better than anyone how to plan and organize;
• You are accurate, even when you deal with pressure or tight timelines;
• You feel pragmatic, assertive and considerate at all times and occasions;
• Fluency in English, written and spoken, is required

 WHAT ARLANXEO OFFERS YOUAs a modern employer, we take care of our employees and help them find a balance between career development opportunities and personal life planning. We offer our employees a wide range of career prospects, a modern working environment and competitive compensation. ARLANXEO employees benefit from great employment conditions, such as:  

• An inspiring working environment with professional and committed colleagues. 
• A successful innovative organization with international career possibilities. 
• Challenges and possibilities to learn and to develop.  

INTERESTED IN THIS VACANCY?

Are you looking for a new challenge? Apply online by sending us your resume and cover letter. Do you have a question, or do you want to learn more about the position? You can always contact Jose van de Beek: [email protected].