Project Administrator

Our client is looking for a Project Administrator to provide a wide variety of support services and assistance to an offshore wind project and its senior management team. This role will be responsible for managing information platforms and processes, developing workplans, tracking tasks and executing project priorities with both internal and external audiences.

Responsibilities

• Manage virtual and in-person team coordination and collaboration initiatives;
• Schedule regular meetings and record decisions (e.g., assigned tasks and next steps);
• Organize and prioritize tasks for internal and external stakeholders;
• Create and manage workplans;
• Prepare and provide documentation to internal teams and key stakeholders;
• Identify, retrieve, and record necessary information (e.g., user/client requirements and relevant case studies);
• Manage and archive documents in physical and digital records;
• Create templates for future team usage;
• Manage schedules, travel plans and appointments for senior management;
• Provide administrative and project support to the senior team when needed;
• Work on ad hoc projects and initiatives as required;
• Maintain confidentiality around sensitive information.
  
  

Requirements

• Bachelor’s degree with 5 years‘ professional experience;
• Prior experience supporting multiple teams, including distributed and hybrid teams;
• Excellent writing and presentation skills;
• Experience working in a fast-paced and quickly growing environment requiring ability to multi-task, adapt to evolving priorities and to work under pressure;
• Efficient organization of general office administration needs;
• Strong and consistent attention to detail;
• Strong analytical and computer (Microsoft Office suite) skills;
• Customer satisfaction with regards to their expectation for efficient and timely assistance;
• Demonstrated ability to work independently and establish clear and measurable objectives while prioritizing and organizing a varied workload;
• Deploy strong interpersonal skills to interact positively with all employees, vendors, and third parties;
• Rigorous, proactive, team-oriented, self-starter, and an entrepreneurial spirit.
• Experience of working collaboratively within large, interdisciplinary teams.
• Able to negotiate and influence
  
  

Context & Environment

The company is committed to balancing flexibility while fostering strong relationships among their team members. The office-based employees work together from dynamic workspaces 3 days per week to build teamwork through collaboration while also having the flexibility to work from home 2 days per week.

What Will Be Provided

• The company celebrates diversity and is committed to Equal Employment Opportunity.
• All qualified applicants will receive consideration for employment without regard to race,color, religion, sex (including pregnancy, sexual orientation, or genderidentity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law.
• They are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in job application procedures.
• All aspects of employment including the decision to hire, promote,discipline, or discharge, will be based on merit, competence, performance, and business needs.
• The company believes that diversity and inclusion among their team mates is critical to our success as a global company, and they seek to recruit, develop,and retain the most talented people from a diverse candidate pool.