This position is Hybrid, working in office 3-4 days in West Lafayette, Indiana with up to 2 days remote.
Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here. Apply today!
Essential Functions
Process accounts payable entries, cash receipts and monthly credit card expense report reconciliations for the Purdue for Life Foundation.
Manage and audit the Dauch facility rental billings.
Serve as department resource for general business office related questions and serve as back-up for the other Accounting Associates in the Purdue for Life Foundation Finance Office.
Additional Responsibilities
Accounts Payable
Audit and process AP entries in OneSolution to ensure timely vendor payments.
Reconcile AP check report bi-weekly against AP entries.
Cash Receipts
Audit and process cash receipts for check and cash payments.
Serve as back up to the Finance Operation Assistant for event cash flow tasks.
Credit Card Expense Report Reconciliation
Distribute monthly credit card statements to customers for review.
Assist staff with the monthly credit card reconciliation process.
Audit credit card purchase supporting documentation and resolve any issues within SAP Concur.
Reconcile and approve credit card expense reports in SAP Concur.
Accounts Receivable
Compile and process all Dauch facility rental billings.
Serve as organizational resource for all facility billing related inquires and issues.
Travel
Serve as back up to Accounting Associate responsible for auditing and processing PFLF Travel expense reports.
Assist with auditing and processing travel expense reports and documentation within SAP Concur.
Interpret, communicate, and implement PFLF travel guidelines.
Miscellaneous
Provide training and guidance as needed to Purdue for Life Foundation support staff.
Ensure that changes in policy or procedures related to areas of primary responsibility are communicated to the appropriate customers.
Identify ways to improve established processes and procedures.
Provide documentation to correct and/or adjust posted transactions when needed.
Other duties as assigned.
Skills, Knowledge And Abilities
Proficient with Microsoft suite of products.
Knowledge of SAP Concur preferred.
Excellent communication and analytical skills.
Knowledge of University/PRF/PFLF policies and practices preferred.
Ability to work with others.
Ability to work on a team and succeed in a dynamic environment.
Demonstrate high level of accuracy and attention to detail.
Required Education/Experience And Benefits
High School Diploma or GED required.
Business/Finance office or accounting experience desired.
Benefits Summary For Eligible Employees
10 paid holidays per year.
Accrue up to 22 vacation days a year.
Traditional pre-tax 403(b) and Roth retirement plans available.
10% employer contribution to your retirement plan and immediate vesting.
Health Savings Account- earn up to $450 annually towards medical expenses.
Employer funded Preventative Dental and Vision insurance.
Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Higher Education
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