Senior Commercial Accountant

Specialized Recruiting Group is looking for a Senior Commercial Accountant for an award winning builder here in Charlotte. This position is new due to growth and will be a critical part of the strategy and continued success. They offer excellent benefits, competitive pay and an outstanding culture.

Position Responsibilities:

Subcontract Administrator Duties

• Work with Project Assistants and Project Managers to generate and distribute subcontracts via Procore
• Track the status of subcontracts and sync executed subcontracts between Procore and accounting software ensuring execution and compliance
• Collect and track insurance records and ensure that all subcontractors are properly insured and licensed prior to start and throughout the duration of the project
• Process all subcontract change orders including syncing between Procore and accounting software, and record-keeping in both Procore and company job folders
• Collect and save all final statements and lien waivers to company folders
• Manage contractual risks through synchronization of documents (i.e. certificates of insurance, lien waivers.)

Accounts Payable

• Demonstrate a thorough understanding of the flow of funds for multifamily bond, mortgage and investment transactions during closings, construction period and post-conversion to permanent financing.
• Verify and reconcile general ledger to bond, mortgage and draw schedules as well as escrow and cash/investment balances.
• Collect monthly subcontractor payment applications, review for accuracy, and prepare for President, VP and Project Management team.
• Communicate consistently and effectively with subcontractors to reconcile pay application status with respect to original contracts, change orders, and pending change orders
• Establish and maintain a positive working relationship with all subcontractor, supplier, and vendor representatives
• Assist the Accounting Manager/PM in the monthly owner billing by pulling together the backup required based on the owner/contract
• Review all subcontractor and supplier preliminary lien waivers for accuracy
• Track lien waivers and joint check agreements to ensure that any supplier liabilities are met at the time of Subcontractor payment
• Disburse funds to the subcontractors and ensure compliance with all support documentation including lien waivers, insurance certificates, signed agreements, warranty, O&M Manuals, etc.
• Collect and review all general invoices and match with a Vendor Purchase Order when appropriate.
• Prepare final statements in accounting software at the end of the project and send to subcontractors and suppliers for their review.
• Analyze project accounting metrics and each project’s financial position monthly and escalate any issues as needed
• Manage vendor set ups in Accounting software/Procore through activating new and deactivating old
• Performs other duties and accounting tasks as assigned

Requirements:

• Four (4) year degree in finance or accounting field and ten (10) years of relevant work experience
• Experience in Procore, Bluebeam or Adobe, Excel, QuickBooks preferred.
• Experience in the multi-family construction industry and job cost accounting
• Strong financial aptitude and attention to detail
• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines
• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors
• High level of motivation, integrity, and commitment to team and customers
• Strong work ethic with an unwavering commitment to quality and professional work