Minimum 1 year of administrative experience including file management, data entry, and spreadsheet generation and maintenance
Minimum of 1 year of experience communicating (orally and in writing) and interfacing with volunteers or those in a service-related field to provide information and assistance
Education: Bachelor’s degree preferred
Licensure/Certifications: N/A
Essential Skills And Requirements
Proficient working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Experience managing donor databases; Raiser’s Edge NXT experience a plus
Excellent customer service skills for interface with supervisor, team, volunteers, vendors, and office visitors when handling front desk reception duties
Proven excellence in attention to detail, time management, prioritization, file management and organization skills
Demonstrated ability to contribute and succeed in a goal-oriented, team environment
Demonstrated ability to manage multiple tasks and meet deadlines and priorities
Demonstrated ability to communicate effectively with a diverse population including management, coworkers, volunteers, board members, donors, and organizational stakeholders
Proven aptitude for independent work towards task completion and goal achievement
Essential Job Functions
Provide support and assistance to the Community Outreach Team
Assist with Advocacy University (AU) as needed
Responsible for maintaining the volunteer data in Raiser’s Edge NXT – this includes entering, updating, and correcting data for all potential volunteers, volunteers in training, and special project volunteers as needed. Provide queries and reports as needed
Process CAA Background checks, ensuring paperwork is filled out correctly and in its entirety
Maintain and organize all files on volunteers attending Advocacy University
Other Job Functions
Assist the Community Outreach Director and provide administrative support as needed
Assist Special Projects in varying tasks, as needed, in the planning and execution of projects and activities/events
Provide break/lunch coverage for the reception area a minimum of one day per week and additional coverage when needed
Core Organizational Behaviors
Employee behaviors which model:
Effective teamwork within the organization and positive collaborations with external organizations and individuals
A supportive and positive attitude towards organizational changes
Demonstrated innovation and self-direction
Demonstrated capacity to perform at or above the stated job requirements
A level of professionalism and judgment in business situations appropriate to the position status
Work Characteristics
Physical Requirements:
Must lift up to 30 pounds
Must sit at PC for extended periods of time
Additional Factors
Must have valid Driver’s License, valid auto insurance, and personal auto
Work Hours and Conditions
24 to 27 hours per week
Hourly rate: $20
Availability to work evenings and weekends with advance notice
Load and drive personal vehicle for events
Drive to and pick up items at vendors as needed and on short notice
Work offsite as needed
Seniority level
Entry level
Employment type
Part-time
Job function
Other
Industries
Non-profit Organizations
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