Anticipated Hiring Range Commensurate with education and experience
Work Schedule Monday-Friday, 8am-5pm; occasional overtime may be heavy work loads and during Opening Weekend in August
Job Location Raleigh, NC
Department University Housing Administration
About The Department
The Division of Academic & Student Affairs ( DASA ) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.
Unit Description:
University Housing serves as a unit within DASA . University Housing is a comprehensive department that provides services and high-impact experiences for over 10,000 on-campus residents through residence life, residential learning, housing operations, facilities and business operations, administration and occupancy management and conference services. For more information regarding the mission, vision, and values of University Housing, we encourage applicants to review the University Housing website.
Essential Job Duties
University Housing is seeking an executive assistant to join our team and support the position of Executive Director of University Housing; Associate Vice Chancellor ( AVC ) & Associate Dean of the Office of Student Life and Advocacy.
This position manages the day-to-day administrative operations for the University Housing office, to include supervision of the University Housing front desk and the Housing Support Specialist. As the primary administrative contact for University Housing, this position plays a critical role in facilitating seamless communication and coordination within the department and with external stakeholders. This position researches, prioritizes and addresses incoming issues on behalf of the AVC and coordinates closely with the Office of Student Life and Advocacy to triage and resolve student and parent concerns. A successful candidate is driven to perform all duties of the office with excellence, confidentiality, discretion and attention to detail. This position requires a person that is inherently organized, possesses strong emotional intelligence and a calm demeanor that are essential to understand needs and respond to issues that require a rapid response.
The primary focus of this position is to support the position of Executive Director and AVC in scheduling meetings, travel and specific events, and to ensure a smooth process that ensures the AVC is fully prepared for all activities. This position requires a high degree of discretion and diplomacy that fosters positive relationships with those interacting with University Housing. A strong candidate will be proactive, flexible, resourceful, compassionate, approachable, thorough and an excellent communicator.
Qualifications
Other Responsibilities
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
Experience with maintaining and monitoring budgets.
Related office management experience with increasing levels of responsibility.
Ability to develop and manage databases and proficiency in the use of Microsoft Excel and Google
Docs.
Experience in editing informational materials (print and online publications) with knowledge of proper use of grammar and terminology.
Preferred Qualifications
Previous office management experience with increasing levels of responsibility.
Experience using PeopleSoft Financials and HR or similar systems.
Required License Or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 06/10/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 06/14/2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references, of which one should be a current or recent supervisor.
Position Details
Position Number 00065538
Position Type SHRA
Position Classification Band Title Executive Assistant
Position Classification Band Level Journey
Position Classification Salary Range $ 37,306 - $ 86,062
Salary Grade Equivalency GN10
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Department Id 242201 - University Housing Administration
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Higher Education
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