Bachelor’s Degree or 2 years of library experience
Demonstrated understanding of financial management and attention to detail
Basic knowledge of Microsoft Word and Excel and Google Drive and its applications
Excellent oral and written communication, time management skills, and commitment to teamwork
Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world
Preferred Qualifications
Proficiency in using OCLC , the Acquisitions and Cataloging modules in Innovative Interfaces Sierra ILS , and GOBI3 vendor database
Experience in a library setting; understanding of an integrated library system or closely related software
Duties And Responsibilities
Provides access to new library materials by selecting, reviewing, and revising catalog records. Examines each record at a micro level and proofreads MARC codes and record content for consistency and accuracy before adding to the ILS database.
Hires, trains, and supervises departmental student workers.
Administers approval book plan and firm orders by: employing a vendor database for orders, searching each selection, assigning proper funds, tracking shipments, alerting faculty regarding approval book arrival, and processing returns.
Ensures accuracy of order process and payment of invoices by paying invoices in the ILS , verifying transactions for credit card purchases, and reviewing the accuracy of transactions in the ILS and the university’s Banner accounting system.
Selects appropriate vendors, orders, receives, processes payments for, and returns books for the library’s Textbook Sharing Program.
Expends the Library’s Collections accounts by placing orders, making payments, and overseeing the documentation of all Collections-related financial transactions in the ILS and in the University’s financial accounting system.
Assists with managing the Library’s DDA programs, maintaining deposit levels and tracking purchases/rentals.
Monitors expenditures, reviews outstanding orders, audits expenditures in Sierra and Banner to ensure agreement.
Creates reports monthly, annually, and as needed, to update library and University leadership on collections expenditures/balances.
AS794P
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Higher Education
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