Clerk IV Data & Attendance Elementary 2024-2025

Clerk IV Data & Attendance Elementary 2024-2025 - (2400005Q)

Description

Job Overview

The 238-Clerk IV Data & Attendance, will perform a variety of fully proficient level clerical support tasks, including but not limited to: registration, enrollment, attendance, scheduling, grades/report cards and the withdrawal of students at all FBISD elementary campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established and departmental policies. The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. This position would ensure successful enrollment at all FBISD elementary school campuses.

Position Description

Essential Duties and Responsibilities

Attendance Reporting & Preparation

• Process and maintain student attendance records (daily, each six weeks and each academic grading period)
• Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
• Prepare campus for 1st and 4th six weeks teacher verification and six weeks data verification processes
• Process and maintain confidentiality with all applicable student records, including documents required for audit
• Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
• Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
• Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
• Enter or verify enrollment of special population students for PEIMS reporting
• Verify and monitor teacher web absences daily
• Enter notes received from parents on a daily/frequent basis
• Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks and semester attendance-taking protocols
• Clerical preparation of office work area: folders, organization, sign-in sheets, file cabinet labeling, etc.
• Physical conversion of paper cumulative folder contents to electronic folder in SIS
• Communication to rollover students who had less than stellar attendance in the prior year
  
  

Data Entry & Software Access

• Monitor data inequities to ensure data quality using software approved by the District
• Enter data into Skyward (SIS) as they pertain to PEIMS TSDS attendance, enrollment, grades and other data
• Ensure daily filing of notes and reports to create efficiency in office management
• Receive training and receipt of On Data Suite and Certify software access to district campuses to alleviate data inequities and reduce potential audits
  
  

Enrollment & Registration for peak Enrollment Periods

• Register, enroll, withdraw and monitor students daily
• Retrieve and send student records using TREx process to solidify enrollment of students
• Monitor NSOE (new student online enrollment) and schedule parents quickly and obtain necessary documents needed for enrollment
• Provide entry and withdrawal comments and exit/withdrawal codes during enrollment process
• Conduct verification of residency and enter appropriate permit codes as required
• Resolve demographic discrepancies between District software and the State of Texas database (unique identification-UID)
• Follow-up on dual enrollments, intent to reside and power of attorney documents for non-compliant parents
• Verification of permit codes and parents without email addresses or missing physical addresses in SIS
• Schedule 1-on-1 parent conferences for enrollment, with full day appointments, even accommodating working parents with unusual work patterns
• Review immunization records for enrollment status and document contact with non-compliant parents
• Reduce number of students with enrollment obligations prior to start of new school year
• Ensure proper PEIMS coding of all newly enrolled students
• Check TREx daily so that records requests are received and fulfilled per FBISD and TEA requirements
  
  

Scheduling

• Review data needed to process report cards and progress reports for each grading period
• Utilize job aides to support academic protocols
• Properly schedule students as they enroll
• Run reports to capture incomplete schedules of students and non-scheduled students
• Meet twice weekly with campus (administrative) schedulers to ensure accuracy
• Verify receipt of academic records for scheduling accuracy
• Contact parents as needed to ensure receipt of report cards, special program records, etc.
• Retrieve and send student records using TREx process to solidify scheduling and receipt of services for students
• Document communication with special program staff to ensure scheduling accuracy
  
  

Customer Service & Professional Development

• Participate in biweekly, semester, summer and called sessions to improve and grow professionally
• Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
• Support school-based functions/duties to increase campus accountability standards
• Learn District-approved software as needed (i.e. Certify) to enable proper monitoring of PEIMS-based data errors
• Collaborate and mentor novice attendance clerks who need additional support
  
  

Supervisory Responsibilities

• None
  
  

Qualifications

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School Diploma or GED
• Minimum of 60 college hours preferred
• Texas Association of School Business Officials Certification (TASBO) Acquisition or evidence of courses toward TASBO certification preferred
• Minimum of 2 years of experience in either school-based, office, or clerical work
• Strong computer skills (Microsoft Word, Excel and Adobe)
• Proficient in all general office skills such as data entry or filing
• Strong customer service skills
• Highly organized, detail-oriented and able to multi-task
• Must work with a high degree of accuracy
• Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
• Ability to communicate effectively, both orally and in writing
  
  

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Minimal travel from campus to campus within the district will be required.
  
  

Primary Location

: TEXAS

Job

: Staff

Organization

: DEPARTMENT

Position Calendar: 238JUL

School Year:2024-2025

Salary Grade: 404

Unposting Date

: Oct 1, 2024, 4:59:00 AM