System PMO Administrator

An exciting opportunity has arisen for an enthusiastic individual to join the system PMO team.

The post holder will be a motivated team player with excellent communication skills both verbally and written, along with exceptional problem solving and advanced organisational skills.

The post holder will be required to work independently using high level of initiative to manage and prioritise a busy workload independently without direct supervision.

You will have a broad range of administrative skills including:

• Knowledge and understanding of a range of secretarial or administrative procedures
• Ability to work independently and as part of a team
• Experience of using IT systems such as Outlook, Excel, Lorenzo and ORMIS
• Excellent organisational skills
  
  

Manages the administration support to the to the Programme Director, Provider Collaborative, the Director of System PMO and Improvement and the System PMO Transformation and Improvement Partner to facilitate the smooth running of the service.

Liaise effectively with all JUCD system partners ensuring that all queries are answered with skill, sensitivity and in a courteous and professional manner.

Efficient management of diaries of the JUCD PMO Transformation and Improvement team.

Typing correspondence, responses, presentations, and reports to support the PMO team using own initiative and judgement whilst ensuring accurate and timely despatch to relevant others.

Agenda preparation for system meetings and minute taking ensuring that typing and despatch of meeting minutes, and action logs are undertaken to agreed timescales and quality standards.

Leads on ensuring that face to face meetings have an appropriate venue, facilities and catering suitable for the purpose of the meetings as needed taking regard of costs, travelling and other resources.

Ensures all mandatory training is up to date and undertakes relevant training when required.

Closing date of applications: 18 July 2024

Interview date: 2 August 2024

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work

as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In Return We Will Offer

Development opportunities, both professional and leadership development

On-going support from recruitment to when you join our team and beyond.

Staff benefits including employee assistance programme, discounted gym membership,

onsite fitness classes, car schemes

Key Facts

We see on average 4810 OP appointments a day.

We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.

An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.

Our hospitals admit an average of 195 emergency patients daily.

Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.

We are one of only 7 Trusts nationally with more than 50 operating theatres.

We carry out more than 140 elective procedures each working day.

UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

For further details / informal visits contact: Name: Susan Whale Job title: Director of System PMO and Improvement Email address: [email protected] Telephone number: 07385 343675

Tamsin Hooton - Director of Provider Collaborative Email: [email protected]