Recruitment Assistant

The Recruiting Assistant will assist the recruiting team and provide general administrative tasks within the HR Department.

Responsibilities include but are not limited to:

• Preparing the bi-weekly recruiting emails.
• Scanning/uploading recruiting documents into the Applicant Tracking System.
• Maintaining the Application Tracking System including dispositioning applicants, checking in applicants, processing duplicate applicants, etc.
• Posting/removing new open positions (internally and externally) and creating electronic recruiting files in iManage.
• Administering and managing the candidate assessments.
• Maintaining and updating the staff recruiting spreadsheets.
• Submitting all new hire and non-employee worker conflicts for processing and e-filing all completed forms along with the clearance emails.
• Processing non-employee workers and entering all non-employee worker information into the HRIS system.
• Maintaining the temporary employee spreadsheet.
• Greeting and escorting applicants to conference rooms for interviews, as needed.
• Processing employment verifications as well as invoices and expenses for the HR department
• Assisting with HR events.

Qualifications:

• Two-year college degree or equivalent experience.
• Prior office experience in a law firm, corporate or professional environment is a plus.
• A minimum of one (1) year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
• Proficiency in Windows operating systems and Microsoft Office Suite with advanced proficiency in Word and Excel. Experience using Smartsheet and Applicant Tracking Systems is a plus.
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Excellent administrative and strong problem-solving skills.
• Flexibility to work additional hours, as necessary.