Purchasing Coordinator

PURCHASING COORDINATOR

Position Overview

The Purchasing Coordinator is responsible for supporting the Division in maintaining accurate

vendor listings, pricing and coordinating the communication of production schedules with the

Trade partners. This position is also responsible for tracking and reviewing variance spending,

working with the local Division and Corporate/regional Estimating department on implementing

solutions to minimize future spending.

The office environment is considered to be fast paced while offering multiple opportunities to

contribute to the Division’s bottom line.

Duties And Responsibilities

 Maintain the system records with active vendors along with current pricing in the system

to assure accurate budgets.

 Coordinate / communicate with vendors to assure their profile is current in the system so

as not to create delays in PO’s or payments for completed work.

 Reconcile with vendors on a regular basis to assure payments are flowing properly.

Intervene as required to resolve issues.

 Review and release PO’s to vendors weekly. Identify variances that may exist and work

to reconcile those variances in order to provide clarity of expectations on the scope of

work.

 Act as key communicator/coordinator between different departments in regards to

purchasing related activities and PO accuracy (departments include Estimating, Design,

Sales, Production);

 Coordinate and assemble information required for internal and external parties for the

start of jobs

 Work with Production team to build and distribute the production schedule for our trade

partners weekly.

 Work with the production team as needed on projects that include the coordination of

communication with vendors.

 Track construction variances and initiate fact-based solutions in order to reduce future

variances;

 Initiate field requested Estimating and Design changes through a ticketing system;

 Communicate with the other Purchasing Coordinators across the Company to evaluate

potential best practice initiatives to consider.

 Complete all tasks in a timely manner;

 Collaborate with the Purchasing Manager to ensure that Divisional specifications meet

corporate standards;

 Other duties as requested by the Division Manager.

Required Education

• Associates Degree or equivalent.
  
  

Knowledge, Skills, And Abilities

 2 years’ experience in the construction industry, Estimating and Purchasing experience a

plus

 Must have knowledge and skills to use a computer and other related technology such as

Microsoft Suite products, Adobe, and related Builder Systems.

• Excel experience required
• Working knowledge of estimating and purchase order systems
  
  

 Proficient in reading blueprints and job cost accounting- Plus

 Strong trade management skills - Plus

 Valid driver's license and transportation

Additional Requirements

 Self-motivated, able to work productively with little direction or supervision;

 Detail oriented and well organized,

 Team orientated- likes and works well with others in order to achieve results

 Strong problem-solving skills

Physical Requirements

 Must be able to remain in a stationary position 75% of time

 Must be able to walk over uneven surfaces for long periods of time as needed

 Frequently moves small office equipment, paper, etc. weighing up to 15lbs.

Working Conditions

 May be required to work in outdoor weather conditions

 Predominantly works in office environment

EEO Employer