Legal and Licensing Coordinator

The Legal and Licensing Coordinator’s primary function is to support the Legal Department in all legal and licensing matters, including managing license renewals, new applications, modifications and changes from business operations or structure that require permits, licenses, or legal coordination.

PRIMARY RESPONSIBILITIES:

Manage licensing of store operations and retail stores. Includes renewals, new applications, modifications of premise, change of corporate structure, etc.

Manage auxiliary business requirements, including state responsible vendor programs and Secretary of State filings.

Maintain corporate and other business documents, generate reports, apply for new permits and renewals, and track deadlines, any action required and their status.

Manage Avalara software utilized for tracking deadlines and filing status of applications, renewals, and permit receipt (i.e. license expiration, licenses pending receipt, etc.).

Stay updated on Federal, State and local government rules and regulations

and its licenses, permits, and business operations.

Communicate directly with state and local authorities regarding status of licenses and pending applications.

Partner with cross functional team and independently problem solve concerns or issues that arise from state and local agencies or the status of current records or licenses/permits.

Provide notary services, if necessary

Gather, format, and analyze data for reporting and updates to senior management.

Manage store fines and violation tracking, payment, and communication and response to government entities, as well as coordinating with Operations to meet any in-person requirements.

Support the team with administrative duties, as needed.

Maintain the legal/licensing department calendar.

Travel to meet with ABC inspectors and auditors.

Company’s proxy at all in person hearings for company violations. (Health and age restricted item sales)

Other duties as assigned.

QUALIFICATIONS:

Strong organizational and administrative skills.

Ability to effectively prioritize and execute concurrent tasks in a deadline-driven environment.

Highly self-motivated with the ability to multi-task and adapt to deadlines or changing environment.

Strong interpersonal skills, attention to detail, written and verbal communications skills.

Knowledge and understanding of state and local government rules and regulations around permitting.

Knowledge of operational and state licensing aspects for retail stores is helpful.

Ability to effectively prioritize and execute concurrent tasks in a deadline-driven environment.

Ability to maintain confidentiality.

Ability to work well with all levels of management and employees and in a team environment.

Comprehensive understanding of: Microsoft Office, Google Drive, Google Sheets, Google Docs and Google Calendar.

Experience With Salesforce Strongly Preferred.

Clean driving record, driver’s license, and access to a vehicle.

EDUCATION and/or EXPERIENCE:

3 years of administrative / coordination experience.

Bachelor’s degree preferred.

Paralegal or legal experience in licensing and/or regulatory compliance preferred. Mid-Senior Level Legal Services Retail Legal