JOB TITLE: Executive Director of Business and Finance
Chimacum School District
School Year: 2024-25
Reports to: Superintendent
Bargaining Unit: Unrepresented
Days Per Year: 260 (25 Days Vacation, Paid Holidays)
Start Date: July 1, 2024 (prorated)
Wage Range (Salaries are stated as an estimate only. Actual salary is confirmed only upon hire/job offer.)
$126,559-$134,009
Note: Employees are paid the last working day of each month.
Position Description
As a collaborative leader, the Director of Business and Finance is a key member of the District Leadership Team and Superintendent’s Cabinet and is responsible for the overall fiscal stability and transparency of the school district. The Director plays a central role in developing, monitoring, and communicating the district budget. The Director also supports building principals and department directors with timely, accurate, and transparent budget information. The Director works closely with the Superintendent to project and monitor enrollment, and support principals and district staff in reporting requirements, including categorical grants. The Director also oversees budget-related paperwork and state and federal reporting requirements and ensures that capital budget and projects are on track.
Essential Duties And Responsibilities
Lead staff and coordinate activities of the Business Office, including budget preparation, financial reporting, grants management, production of payroll, accounts payable, accounts receivable, and cash receipting for all funds;
Ensures accounting safeguards over District assets and full disclosure of liabilities; addresses audit issues and findings, develops remediation plans to correct deficiencies; works with financial institutions, rating agencies and underwriters in the sale, reporting and accounting for bonds, banking or other financial needs;
Be responsible for establishing policies and procedures pertaining to fiscal matters, monitoring compliance, and providing training and support to District personnel related to these areas (ASB, cash-handling, enrollment reporting, independent contracting, etc.);
Act as Auditing Officer;
Attend and present at Board meetings, Budget Committee meetings, fiscal officers’ meetings, and other meetings as needed;
Perform personnel functions of the Business and Operations department (e.g., recruits, hires, disciplines, and evaluates) for the purpose of maintain adequate staffing, enhancing productivity of personnel and ensuring that service objectives are achieved within budget and with an exemplary level of customer service;
Collaborate with the superintendent’s office to provide support to administrative assistants and administrators regarding business office procedures. Monitor categorical programs to ensure compliance with statutory regulations and application deadlines;
Oversee the preparation of monthly and annual financial statements and schedules for all funds: general fund, associated student body, capital projects, debt services, transportation vehicle, EP&O levies, and private purpose trust funds. Prepare financial statement notes, including requirements for fixed assets, long-term debt, and other fiduciary funds;
Under the direction of the Superintendent, supervise the development and preparation of the district’s annual budgets in alignment with the strategic plan;
Oversee the maintenance and implementation of budget monitoring systems, account code use, and internal controls;
Oversee District purchasing, bid law, contracts, and other purchasing operations;
Assist with reviewing and coordinating the development and approval of non-employee related contracts for the District;
Directs the District’s treasury and investment program and counsel District administration and staff regarding fiscal management;
Coordinate with Human Resources to ensure labor distributions align with budgeted expectations;
Analyze financial information and status of budgetary accounts and guard against overspending. Provide financial and cost analysis, make projections, and communicate information to a variety of constituents;
Interpret rules, regulations, and laws for applicability to school district accounting; assist in drafting policy and procedures to ensure conformity with these requirements. Establish and maintain business practice policies, procedures, and practices for the purpose of ensuring district compliance with state and federal laws and guidelines. Conduct research to recommend new process flows, software upgrades, and accounting and financial management methods as desirable and necessary. Maintain, and enhance professional knowledge through partnerships with local and state agencies, associations, and district committees;
Provide support to contract negotiating teams. Apply knowledge of collective bargaining agreements to issues related to business services;
Other duties as assigned.
Competencies
Collaboration– Exhibits objectivity and openness to others’ views; gives and welcomes appropriate feedback; contributes to building a district culture; puts success of the district above own interests;
Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; conserves organizational resources;
Computer Skills – To perform this job successfully, an individual should have knowledge of computer operating systems;
Customer Service – Maintains professional and friendly demeanor when dealing with difficult or emotional situations; responds promptly to staff, student, and public needs; solicits feedback to improve service; responds to requests for service and assistance; ensures building and program staff understand their budgets and assists them;
Interpersonal Skills – Remains open to others’ ideas and tries new things; shows respect and sensitivity for cultural differences; promotes a harassment-free environment;
Oral and Written Communication – Listens and gets clarification; responds well to questions; participates in meetings; reads and comprehends written and verbal instructions; writes clearly and informatively; presents the state of the budget to the board in person;
Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments; meets deadlines;
Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality;
Safety and Security – Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly;
Attendance/Punctuality – Is consistently at work and on time; arrives at meetings and appointments on time;
Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; is transparent with budget and other information; meets commitments; follows policies and procedures; meets deadlines.
Minimum Qualifications
Bachelor’s degree required (MBA or CPA desired);
Previous successful experience in school finance preferred;
Three (3) years experience in a supervisory capacity.
Working Conditions And Physical Demands
The environmental factors described here are representative of those that may be present in the workplace while the employee performs the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
Work is performed primarily in an office environment and requires prolonged periods of sitting, some walking, and standing. Substantial telephone and in-person contact and requires the ability to communicate effectively.
The usual and customary methods of performing the job's functions requires the following physical demands: some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. The job requires 70% sitting, 15% walking and 15% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in varying atmospheric conditions. Work environments during outreach events may include businesses, school districts, and industry worksites.
Certificates & Licenses
Valid Washington State Driver's License required (must be able to fulfill all traveling requirements of this position, including possessing and maintaining a valid license and automobile insurance, when using a personal vehicle for District business).
First Aid and CPR Certification may be required after hiring.
Clearances
Washington State Patrol and FBI Fingerprint Background clearance
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND PERFORM ANY OTHER RELATED DUTIES, AS MAY BE REQUIRED BY THEIR SUPERVISOR.
Every student is known by name, strength, and need, and aspires to learn, dream, and become
About Chimacum Schools
Surrounded by farms and forests at the base of the Olympic Mountains and the edge of the Salish Sea, Chimacum Schools are the heart center of a proud and vibrant rural community. We offer a deeply rewarding work environment with dedicated colleagues, enriching professional development, community partnerships, and regionally competitive compensation.
Chimacum provides PreK-12 students engaging place-based and hands-on learning, opportunities for accelerated learning like College in the High School coursework, locally produced school lunches, and an invitation to educational innovation and support, among other amazing professional opportunities.
The Chimacum Promise to our community is Every student is known by name, strength, and need, and aspires to learn, dream, and become. We are deeply dedicated to authentic collaborative practices and not fads to meet our students’ needs in the classroom setting, regardless of their academic, social, or behavioral differences.
The district reserves the right to modify, interpret, or apply this job description in any way the district desires. This job description is illustrative and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The job requirements are subject to change within the district’s sole discretion to reasonably accommodate qualified disabled individuals.
Chimacum School District Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Creed, Religion, Color, National Origin, Honorably Discharged Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, The Presence Of Any Sensory, Mental, Or Physical Disability, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination
Civil Rights and Title IXCoordinator: Stephanie McCleary
Chimacum School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. Contact Sarah Walker at (360) 302-5823 for information regarding translation services or transitional bilingual education programs.
NOTE: All new employees are required to undergo a criminal history check via fingerprint cards with the Washington State Patrol and FBI. Employment is conditional pending a satisfactory background check.
Chimacum School District is a smoke and drug free workplace which includes nicotine delivering devices.
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Executive
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