Coordinator, Rights and Permissions

Coordinator of Rights and Permissions

Position Overview

Under the direction of the Senior Director of Intellectual Property & Business Development, the Coordinator of Rights and Permissions is responsible for the internal coordination of copyright clearance and providing guidance and advice on internal policies, procedures, and activities involving intellectual property rights for the MFA.

Primary Responsibilities And Duties

• Performs diversified administrative tasks related to contracts and object permissions.
• Oversees operations of the Department that relate to (a) object research, (b) database management to communicate and analyze image availability, and (c) copyright issues of objects in the collections of the MFA and lending institutions.
• It determines copyright status and identifies rights holders for works within our collection and third-party content the Museum wishes to use.
• Contact artists, institutions, and representative organizations to obtain permission for MFA projects related to exhibitions, publications, marketing, public relations, education, and merchandise.
• Conduct research on the Internet and communicate with galleries, artist estates, and artists to find contact information for rights holders.
• Prepares general reproduction permission letters to be sent to rights holders.
• Records rights information on object and artist records in the central database using consistent terminology.
• Records the rights holder’s contact information and document communication in the IP database for departmental reference.
• Licenses images, audio, film clips, and other content on an as-needed basis for various MFA uses, including exhibitions, educational programs, marketing campaigns, and publication projects.
• Review, negotiate, and draft various types of contracts, including nondisclosure agreements, partnership agreements, service agreements, intellectual property licenses, and new technology development agreements, with a focus on advertising, marketing, and business development-related matters.
• Works closely with legal counsel when necessary to create standard contracts for future use and specialized agreements for individual circumstances and reports legal issues to the department head.
• Coordinates maintenance of a portfolio of registered trademarks and conducts knock-out searches for new program names and logos.
• Supervises and directs interns on copyright projects and database management of such projects.
  
  

The Museum reserves the right to change job descriptions. While this job description is intended to include essential duties, it is conceivable that job duties may change before it is officially revised.

Qualifications

• 5 years’ related experience in licensing, rights clearances, or publishing
• BA / BS required
• Knowledge of copyright, trademark, rights of publicity, Fair Use, Public Domain, and other intellectual property concepts sufficient to identify and communicate issues
• Experience handling and negotiating licensing and publication agreements
• Must have a collaborative style and effectively manage internal and external relationships
• Outstanding verbal and written communication skills
• Strong analytical and organizational skills
• Demonstrated self-starter with outstanding follow-through
• Exceptional attention to detail
• Ability to project manage, multi-task, prioritize assignments, and adapt rapidly
• Expert Microsoft Office skills and database experience
  
  

Compensation Range And Schedule

• Pay Range: $54,000 - $57,000/Annual
• Full-Time Salary - 35 hours per week.
  
  

Please note that the advertised salary range is competitive and commensurate with experience. The Salary offered to a final candidate in good faith will depend on various factors, such as experience, education, specialized training, unique, relevant skills and abilities, internal equity, and other individual experiences and qualifications.

The Museum of Fine Arts, Boston, is an Equal Opportunity Employer. We are committed to building a culturally diverse and inclusive work environment and strongly encourage and welcome an application pool that reflects our commitment.