Job Summary: The Executive Assistant Sr. position reports to the CEO andprovides executive level professional support to the CEO and executive leadership. The Executive Assistant Sr. has greater scope of responsibilities and performs a broad range of advanced administrative duties, maintaining calendars, handling correspondence, serving as a liaison between the CEO, leadership, employees and other key stakeholders within the organizations, preparing presentations, answering telephones, resolving problems, maintaining a system of files, assisting with major projects and coordinating complex projects and attends meetings on behalf of the CEO and executive leadership. Performs other duties as assigned.
Education and Experience: Bachelor's Degree required. Experience may be considered in lieu of degree. Minimum five years of senior level administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Minimum one year of project management experience preferred.
Knowledge and Skills: Ability to exercise judgment in sensitive and confidential matters. Ability to execute and demonstrate through results and work. Ability to work with people in a tactful and diplomatic manner. Ability to provide and receive feedback in a professional manner. Relate well with team members and be able to deal with conflict and criticism objectively and maintain confidentiality. Perceives a need and takes initiative to accomplish tasks. Must be able to manage multiple assignments to completion, work independently without frequent supervision, problem solve and make independent decisions. Able to read; write and speak with professional quality; proficient in word processing software (Microsoft Word, Excel, Power Point, etc.) and other computer and software programs necessary for the position. Must be knowledgeable of office business machines. Able to develop charts and graphs. Has high proficiencies in grammar and able to express thoughts clearly and concisely. Able to proofread for context and content accuracy. Able to perform basic math functions. Able to follow simple and complex instructions. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone and identify and distinguish various sounds associated with the workplace; see adequately to read computer screens and written documents necessary to the position. Knowledge of medical terminology preferred.
Licensures and Certifications: None.
About Us
Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.
About The Team
Loma Linda University Health is a Seventh-day Adventist, faith and values based Christian institution. Candidates must understand and embrace the mission, purpose, and identity of Loma Linda and its affiliated entities.
We are an equal opportunity employer committed to the principles of diversity. We provide equal opportunities in all aspects of the employment process to every individual, regardless of gender, race, color, age, national origin, ancestry, physical or mental disability, marital or veteran status, genetic information or any other characteristic protected by law. In addition, we will provide reasonable accommodations for otherwise qualified individuals requesting an accommodation due to a disability. If you need accommodation assistance with accessing our job listings or completing an application, or during any other phase of employment with us, please contact Human Resources Management at (909) 651-4001.
Loma Linda University Medical Center is a religiously-qualified Equal Opportunity Employer under Title VII of Civil Rights Act of 1964. No question on this application is asked for the purpose of unlawfully limiting or excluding any applicant’s consideration for employment because of race, color, religion, gender, age, national origin, disability, genetic information, or any other status protected by applicable law. If you need a reasonable accommodation in the hiring process, please notify Human Resource Management.
We appreciate your interest in Loma Linda and wish you success in your job search!
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Higher Education and Hospitals and Health Care
Referrals increase your chances of interviewing at Loma Linda University Health by 2x