Get Stuff Done Coordinator

Expected Pay Range: $58,850 - $68,000/year.

Summary And Scope

Deployed Resources is looking for a lifelong learner who finds fulfillment in connecting and leading different groups with competing priorities to achieve common goals. This role can be summed up as a “Jack of all trades, Master of none.” The team member in this role should love learning about different functions and complex data from departments, but also know when they should rely on subject matter experts. The ideal candidate is not intimidated to jump into conversations on subjects they have little knowledge on but rather excited for the opportunity to learn and ask SMEs questions to find the right solution to company challenges. This teammate will often need to balance seeing and knowing the bigger picture with team and department specific concerns and impacts. The key to getting stuff done at Deployed Resources is understanding, accounting for, and working with multiple competing viewpoints to find a feasible, simple, solution to challenges and then implementing solutions in a way that over communicates expectations to those involved. Our change management hinges on transparency.

Essential Functions

• Get Stuff Done!
• Coordinates and performs a range of staff and/or operational support activities; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. 
• Travels to job sites and assist teams with various projects and tasks.
• Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. 
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements. 
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. 
• Assists unit management and staff in problem solving, project planning, development and execution of stated goals and objectives. 
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports. 
• Completes a variety of projects, as assigned, while effectively communicating progress, challenges, requests for assistance, and delays.
• Tracks and follows up on tasks delegated to team members.
• Ensures deadlines are met.
• Creates Standard Operating Procedures (SOPs).
• Performs other duties, as assigned.
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills And Specifications

• Excellent listening skills, including the ability to “read the room” in-person and in virtual settings
• Ability to facilitate conversations and mediate disagreements to a successful outcome
• Basic research skills
• Unafraid to ask questions
• Universal communicator – someone who can anticipate and/or identify concerns from different viewpoints and work with SMEs to address them
• Ability to connect CREST values to behaviors; ability to understand culturally appropriate behaviors and find culturally appropriate solutions
• Exceeds at and enjoys leading diverse groups to achieve common goals without direct authority
• Known for volunteering to complete projects that aren’t a perfect fit for a specific department
• Ability to proactively identify issues and resolve them before problems occur
• Self-starter who can stay motivated and complete tasks under limited direction and supervision
• Known for adapting project approach to the specific team working on the project
• Appreciates the extra work needed to maintain an environment that feels the least “corporate” as possible
• Loves being challenged
• Sees “no” as “try again”
• Thrives on feedback from all colleagues
• Understands that no task is too small or below them.
• Ability to learn, use, and assist others in using various software applications, such as UKG, Monday.com, and others.
• Ability to work independently and as part of a team.
• Ability to handle confidential and sensitive information.
• Excellent written and verbal communication skills in English.
• Ability to travel, as needed; to sites, facilities, training events, and hiring events to assist in a variety of functions.
  
  

Required Education And Experience

• High School Diploma (or equivalent) is required. Associate degree is desired.
• 2 years of work experience, to include:
• Experience with Microsoft Office software suite
• Experience with smartphones, tablets, and computers (preferably PCs and Macs)
  

Physical Demands

While performing the duties of this job, the employee is regularly required to talk, see, hear, sit for extended periods, stand, walk, engage in repetitive motions, and use hands and fingers to manipulate objects, tools, or controls. May lift and carry materials and equipment weighing up to 50 pounds.

Expected Hours of Work

The ability to work flexible hours including nights, holidays, and weekends will be required based on contract needs. It is expected for this position to attend regular meetings during typical work hours in Eastern Standard Time as well as meetings as needed for assigned projects in other time zones.

Work Environment

This job operates in professional office environments or remotely in field environments. This role routinely uses standard office equipment such as laptop computers, smartphones, photocopiers, filing cabinets canners, and presentation materials. There is an expectation of clear communication in English both written and orally.

Travel

This position requires up to 30% travel. Travel is dependent on contract load. The ability to travel to job sites and be away for extended periods of time based on contract needs is required. Short notice travel is required with 24-48 hours’ notice.

Work Authorization

• Must be authorized to work in the United States.
• Must be able to travel within the Continental United States (CONUS)
• Must pass a drug test, motor vehicle record check, occupational health physical and lift test (if applicable), credit check (if applicable), and a background check upon accepting a conditional offer of employment.
• Must possess a valid driver's license. Have/maintain a clean driving record.
  
  

AAP/EEO Statement

Deployed Resources LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.