Executive Assistant, CNCC

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Location:

New York, NY

Condé Nast, the world-renowned media company, is a portfolio of iconic brands (Vogue, The New Yorker, GQ, Vanity Fair, and many more) that champion exceptionality and inspire community. Condé Nast Commercial Creative—our global marketing, creative, experiential and production arm— transforms the stronghold our brands have on hearts and minds into elegant and actionable content, programs, and partnerships.

We are a global network of award-winning creatives; leaders in the fields of development, strategy, production, and talent across all platforms, and operating in 13 markets across four continents.

We are designing the future of our company and our industry, and we’re inspired by the opportunity ahead of us to build a global creative community that can leverage commercial interest and investment to build the next era of success for Condé Nast. Our ideal candidates will be excited to make an impact on that process.

You are…

• Our biggest fan & an industry expert- you’re tapped into Condé Nast’s brands and culture, with an interest in the topics that we live and breath: fashion, luxury, and design, music & the arts, food & travel, health & wellness, media & entertainment, and more
• A true creative- creativity means a lot more than the traditional sense of the word, and you know it. Whether you’re a visual storyteller or an operations wiz, you know how to add an innovative creative spin/solution to any project.
• A team player- we work closely with our cross-functional partners on a daily basis, you are an open collaborator who is willing to take on essential tasks when needed.
• A savvy problem solver- you’re able to find innovative solutions and pivot quickly when curveballs are thrown your way.
• A people person-you know how to get the best out of a team/client/partner while maintaining great relationships, and approach situations with a positive attitude.
• An organized self-starter- you excel at working independently and being proactive, and work through tasks in an organized manner.
• A champion of diversity and inclusion- you prioritize diverse perspectives, voices, and collaborators in all regions.
  
  

Job Description:

The Executive Assistant, CNCC will directly support the VPs of Condé Nast Commercial Creative (Creative Strategy, Brand, Events, Production & Activation, Creative) with all administrative needs, special projects, and proactive day-to-day responsibilities.

Key Responsibilities:

• General administrative support such as calendar management, expense reports and booking travel/hotels for corporate travel, travel itineraries, etc for all VPs.
• Act as a bridge between the Commercial Creative leadership team, and all other stakeholders across Condé Nast.
• Organize and facilitate Commercial meetings, activities and assemblies-like weekly leadership meetings, All-Hands meetings, etc.
• Support with programming and event execution of the commercial organization’s biggest annual projects (e.g. Annual Sales Summit, NewFronts, etc)
• Maintain and create department resources (like shared drives, one-sheets, marketing collateral, etc)
• Support on materials for proactive multi-market global programs that leverage Condé Nast brand elements and are built for advertiser integration.
• Maintain department resources: shared drives, one-sheets creating and updating marketing collateral
• Assist teams in managing and reporting individual budgets
• Assist VPs in preparing both internal and external materials for special projects (taskforces, tentpoles, etc)
• Assist VPs in developing and executing actionable project plans for special projects- providing timely project updates and proactively flagging issues for necessary parties
  
  

Essential Skills & Requirements:

• BA / BS degree in business, marketing, partnerships or equivalent practical experience
• 1-3 years professional experience in media, agency, new business, partnerships; with direct experience in a similar role
• Intermediate to advanced GSuite/Office and presentation design skills
• Extremely organized with exceptional time management skills and able to prioritize efficiently.
• Confident and able to communicate with staff at different levels and across different departments internationally.
• Excellent written and verbal communication and interpersonal and relationship management skills.
• Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions.
• Highly agile and flexible working approach, trustworthy and discreet, with a friendly and personable manner.
• Helpful to have experience of working in an international environment and building solid working relationships with teams across different countries, time zones and cultures.
  
  

Base Salary: $60k-$65k

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.