Staff Accountant II

STAFF ACCOUNTANT II

JOB SUMMARY AND ESSENTIAL FUNCTIONS: Assists in maintenance of general ledger system and the preparation of various financial, cost, fixed assets and operating reports.

• Coordinates accounting functions within assigned area(s) in accordance with established policies and procedures:
• General Accounting:
• Reconciles, analyzes and adjusts general ledger accounts as necessary.
• Maintains accurate detail in support of the general ledger account balances.
• Prepares complete and accurate journal entries by the closing date on a monthly basis with 100% accuracy.
• Assists in preparation of the monthly financial statements and the financial statement narrative by deadline for reporting to the Board of Directors/Finance Committee.
• Corresponds with banks, tax authorities, outside auditors, and others as needed regarding financial information/data.
• Shares responsibility in maintenance of general ledger system. Provides coverage for relief and absences as required.
• Completes special projects and financial analysis as needed.
• Fixed Assets:
• Processes and reviews all capital requisition for all fixed assets for required documentation for the hospital.
• Responsible for assigning appropriate account numbers to projects that are in progress. Maintains all cost related to the specific project until the project is complete.
• Records all capital disposals from within the hospital to the fixed asset system and the general ledger.
• Prepares and submits all reimbursements reports from the hospital to Shelby County for capital appropriation.
• Enters all fixed assets purchases into the system, balance reports and closes the system monthly.
• Prepares and reconciles all month end fixed assets reports.
• Creates and maintains all prepaid insurance and expense schedules.
• Prepares reimbursement request for capital purchases from the Med Foundation.
• Reconciles the Payroll monthly bank statement.
• Accounts Receivable:
• Prepares daily reconciliation of Accounts Receivable to subsidiary. Researches and posts all corrections as needed.
• Prepares monthly invoices and records all incoming revenue from various departments and agencies to ensure monthly payments are received.
• Maintains a schedule of all incoming miscellaneous revenue for the hospital.
• Creates and maintains schedule of all outgoing collection agencies expenses for the hospital.
• Observes physical inventories for various departments in the hospital on a semi-annually basis. Reconciles and maintains the physical count from the subsidiaries to the general ledger account balances.
• Serves as backup cashier for the hospital (post patients and employees payments for various accounts, prepare daily schedule of deposits received from the Health loop and Medplex clinics for carrier pickup. Provides change for the hospital and maintains the hospital's petty cash account. Verifies closing deposit to the daily summary cash sheet.
• Productivity System:
• Downloads labor management productivity system data following bi-weekly payroll process.
• Generates required productivity reports per established deadline.
• Reviews report, research and follow-up statistical discrepancies with applicable management staff.
• Posts corrections as needed to maintain accurate records.
• Examines entries from all modules posted to the ledgers for accuracy and compliance with established accounting procedures and policies.
• Compiles and distributes monthly financials and budget to department directors and managerial staff.
• Researches and determines cause of significant monthly variances and fluctuation which appear on the preliminary financial statements.
• Updates general ledger chart of accounts, implements account maintenance procedures and reviews related computer reports for accuracy.
• Assists in the implementation and maintenance of new and existing accounting systems.
• Confers and works collaboratively with hospital staff and auditors in a customer responsive and courteous manner, in compliance with iRESPECT standards and promoting patient/customer satisfaction.
• Maintains a positive, professional relationship with staff and all levels of management.
• Answers inquiries and communicates effectively with hospital staff, external agencies, and auditors regarding accounting information and data in a prompt and professional manner.
• Provides assistance and performs required analysis to ensure that month/year end activities are completed by designated timeframes.
• Prepares and maintains required reports, records and files for administrative and compliance purposes. Utilizes computer to enter and format data, generate statistics, computations, tables, or charts.
• Performs projects as assigned accurately and within the specific timeframes assigned to each.
• Completes required continuous training and education, including department specific requirements. Responds to problems/opportunities to improve work environment and participates in unit based performance improvement activities.
• Performs other duties and responsibilities as assigned.
  
  

Job Requirements

EDUCATION: Bachelor's degree in Accounting.

EXPERIENCE: Three (3) years of experience as an accountant (Additional accounting experience may be required based upon area of assignment).

Knowledge, Skills And Abilities

• Problem-solving skills required.
• Strong knowledge of computer accounting systems and microcomputers required.
• Demonstrates organizational, communication and interpersonal skills required to meet job demands.
• Demonstrated ability to communicate financial information both verbally and written required.
• Demonstrated ability to work both independently and as part of a team, and to make independent judgments/decisions within accounting standards/practices.
• Knowledge of hospital/healthcare industry accounting practices desired.