Proposal Coordinator

The Proposal Coordinator is a member of the proposal team and supports the preparation and submission of compliant, compelling, and competitive proposals. The Proposal Coordinator supports all stages of the proposal development process, from solicitation release through submission preparation in response to requests for quotes (RFQs), requests for proposals (RFPs), requests for information (RFIs), market research requests, sources sought notices, and other government requests

• Review RFPs, RFQs, RFIs, and similar documents, including shredding documents, building and managing compliance matrices, and developing draft proposal outlines
• Support Proposal Managers by assisting with proposal kickoff and debriefing materials, proposal plans, schedules, outlines, and compliance matrices
• In collaboration with Proposal Managers, gather re-usable content, search databases, and provide relevant resource materials to writers
• Develops data call requirements for the proposal kickoff package
• Submit and track the status of data calls and proposal input from team members, partners, and subject matter experts
• Manage MS Word templates, styles, formatting, and adhering to proposal requirements when formatting proposal responses
• Coordinate the production of draft and final text, tables, call-out boxes, and graphics for proposals by coordinating with writers/graphic designers
• Follow proposal guidelines and procedures for creating outlines, building templates, preparing review drafts and final editions, scheduling meetings, and tracking the completion of assignments
• Under direction, coordinates past performance and resume inputs, with the ability to act as lead for these sections when required
• Coordinates distribution of color reviews, sending out instructions in advance of the review period
• Works collaboratively with a wide range of personnel, including book bosses, technical and business subject matter experts, authors, capture managers, contracts, and other staff to facilitate efficient and effective proposal development
• Works closely with the proposal manager to support color reviews with management and internal subject matter experts, including setting up reviews, sending review invites/notices, and preparing review materials
• When necessary, consolidate response documents from multiple authors/reviewers; incorporate review comments into proposal text; edit for content clarity and style
• Maintain proposal repositories on SharePoint, updating as directed
• Upload all proposal documentation (solicitation documents, submitted proposal volumes, etc.) to SharePoint folders to include amendments
• Organize all files and documents related to pursuits, including RFQs, Q&As, proposal attachments, submission files, and more, to ensure accurate and complete archives
• Participate in quality assurance checks for consistency and accuracy, delivering final documents within designated timelines
• Supports proposal submission, including the formatting and final assembly of proposal volumes
  
  
  

Supported Technologies

Microsoft Office Suite, SharePoint, Adobe Pro, PowerPoint, Illustrator, Excel

• Must have the ability to communicate accurate information
  
  
  

Required Skills and Qualifications

• Minimum of 3-5 years of experience supporting federal proposals
• Minimum education requirement Associate’s degree
• Strong MS Office Suite Skills (Word/Excel/PowerPoint), SharePoint, Adobe Acrobat
• Extreme attention to detail
• 3-5 years of experience tracking multiple proposals to ensure timely and accurate submission
• Ability to manage multiple projects simultaneously while quickly shifting priorities as submission deadlines change
• Ability to work independently and effectively under pressure and stringent deadlines
• Flexibility to work evenings and weekends as needed during busy periods
• Experience working with all levels of management.
  
  
  

Desired Skills and Qualifications

• Bachelor’s Degree
• One year of proposal writing or proofreading experience
• Experience with Illustrator or other graphics software
  
  
  

Benefits include

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement
  
  
  

Please contact [email protected] with any questions!

Amyx is an Equal Opportunity employer. Amyx is committed to providing equal employment opportunity to all job seekers. Every qualified applicant receives focused consideration for employment and no one is discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. In addition to federal law requirements, Amyx complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Equal Opportunity Employer- Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity. Amyx is an E-Verify employer.

Amyx proudly and proactively takes affirmative action to advance employment of individuals who are minorities, women, protected veterans and individuals with disabilities.

Physical Demands

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.