An award-winning luxury Italian Natural Stone company is looking to onboard an Office Manager to their NYC team. This role is based in New York out of their flagship showroom in Soho working within the high-end Architecture and Design community in the NYC area while aligning with the Head Office in Italy.
Key Responsibilities:
Accounting, Financial Coordination and Invoice Management
Manage and organize accounting documents (invoices, receipts, and financial reports)
Liaise with the headquarters in Italy
Prepare documentation and provide support to the local accounting and tax advisory firm
Post J/L entries for all business transactions
Generate, review and distribute invoices to customers
Maintain detailed records of all issued invoices
Successfully address and resolve any discrepancies or issues related to invoicing and payments in a timely manner
Customer Interaction- Serve as a primary contact for customers regarding billing inquiries and payment issues
Reporting and Analysis- Prepare regular reports on invoicing and payment activities
Human Resources Admin
Assist with onboarding new employees on HR and attendance system
Maintain employee records and ensure compliance with local labor law deadlines
Logistic and Shipping
Manage relationships with shipping companies and handle customs documentation
Coordinate shipping activities to ensure timely delivery or products
Resolve any shipping and logistics issues promptly
Skills and Experience:
Bachelor's degree in Business Administration, Accounting or related field
3-5 years of proven experience in office management, accounting or a similar role
Excellent organizational and multitasking abilities
Strong written, verbal and communication skills
Proficiency in Microsoft Office Suite and accounting software
Experience with Logistics is highly desirable
Familiarity with Italian (both language and business culture) is a plus
Compensation and Benefits:
Competitive Compensation with bonus structure
401K Plan
Health insurance dental
Strong PTO Paid sick leave and paid family leave as per NY state law
Technology Provided
Salary: $60,000 - $70,000
REF: #66701/NT
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Architecture and Planning
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