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Role and Responsibilities:
Responsibilities include overall support to the Chief of Cardiology as related to day-to-day operations of the department. Coordinates the administrative activities for the clinical, administrative, and academic sectors of the Cardiology department.
Acts as primary point of contact for patients who are travelling to Mount Sinai from other areas of the country or globally for consultation and/or treatment by the Chief of Cardiology
Handles complex calendar management including domestic and global travel arrangement
Prepares travel reimbursements and expense reports.
Screens and prioritizes incoming mail & email communications for needed action and follow up. Responds where appropriate or distributes communications requiring attention to appropriate individual(s).
Screens telephone calls, answers inquiries or directs callers to the appropriate individual for further information and/or resolution.
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professors & other professionals. Assist in the development and coordination of informational packets for meeting participants & visitors. Prepares presentations/slide decks. Transcribes and distributes meeting minutes.
Checks materials submitted for the Chief of Cardiology’s attention to ensure all relevant data, authorizations and pertinent information are included.
May assist the Chief of Cardiology with the completion of grant applications, special projects and Joint Commission and other survey preparations.
May maintain departmental employee files, and ensure compliance with regulatory standards.
May mentor, train and/or conduct orientation for new office staff and monitors performance.
May develop, update and/or revise informational flyers, brochures, leaflets and mailings.
Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations.
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished.
Performs other related duties.
Requirements:
Bachelor's degree or equivalent combination of experience and education
5 years related administrative experience supporting individuals in leadership roles
Excellent written and verbal communications skills
Proficiency in MS Office
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
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