Project Administrative Assistant

The Administrative Assistant will support the Construction Project Manager(s) and Assistant Project Manager(s) in word processing, filing, scheduling and coordination of meetings, various departmental functions, obtaining/stocking office supplies, coordinating direct mailings and working on special projects.

Primary Responsibilities include but are not limited to:

• Prepare all correspondence, Subcontracts, Purchase Orders, Change Orders and other mailings generated by the Project Manager and Assistant Manager.
• Type Subcontract and Purchase Order Agreements, verify compliance items, prepare transmittals, and interface contracts in the computer system.
• Coordinate and communicate the company's standard billing procedures to vendors, subcontractors and material suppliers.
• Prepare, execute, and notarize Conditional and Final Waivers as part of Owner Application for Payment.
• Manage and review all incoming pay applications from subcontractors.
• Assist with the prequalification of new sub contractor vendors.
• Prepare closeout documents as required.
  
  

Skills, Knowledge, Qualifications & Experience:

• Must have experience working in the construction industry.
• Excellent verbal and written communication skills.
• Knowledge of MS Office.
• Must be detail oriented, able to multi-task and possess an excellent work ethic.
• Accurate and proficient in all outlined responsibilities.
• Experience in construction industry preferred.