Office Administrator - Part Time

About Us

WHY Linedata?

Linedata is an award-winning software solutions company. We believe finance matters to our society as much as energy to life and fueling financial transformation is vital for development and leadership.

We humanize technology :

We are passionate experts who provide investment management and credit communities with innovative, user-friendly products which help their businesses grow in over 50 countries

Our environment is international, ego-free and relaxed. We believe in building confidence through giving clear responsibilities to our team members and managing to given goals and targets. We celebrate success and we enjoy each other’s company

We employ more than 1100 employees representing 40 nationalities spread throughout our offices in 14 countries. We believe in mobility, diversity & teamwork.

Our mission is to continue to find new ways to create and build flexible, mission-critical software and services and to stay on the cutting edge of the financial software space.

JOIN THE MOVEMENT

We provide the investment management and credit communities with an innovative, user-friendly suite of products that, through detailed market and client insights, help their business to grow in over 50 countries.

We are transforming the financial services community which is in constant evolution.

With our agility, we make technology simple & accessible for our users. Let’s work together to achieve the best solutions for our clients.

Chat with our insiders and learn more about your future role at Linedata! Start the conversation: here

Commitment to Diversity

We recognize, celebrate, and seek to increase diversity across our organization. Diversity is an asset to organizations and is linked to better performance. It is an integral part of how we do business and imperative to our success. As an international Group, we also believe that our people need to reflect our clients and local communities.

Linedata is an Equal Opportunity Employer. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.

It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, age, sexual orientation, veteran and/or military status, protected medical leaves, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

Job Description

We are seeking a highly organized and proactive individual to join our team as an Office Administrator. In this role, you will provide administrative support to our management team while ensuring the smooth operation of our office. The ideal candidate will be resourceful, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities:

Office Administration:

• Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
• Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment.
• Implement and maintain office policies and procedures to optimize efficiency and productivity.
  
  
  

Administrative Support:

• Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records. Handle printing, faxing, mail/overnight packages, and email/messages.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database.
• Handle incoming calls and emails, directing inquiries to the appropriate person or department.
• Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination. Sort and triage mail; maintain e-mail and other address directories.
  
  
  

Event Coordination:

• Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.
• Assist in planning and executing special events, such as employee appreciation events and team-building activities.
  
  
  

Communication and Coordination:

• Facilitate communication and coordination between departments, teams, and external partners as needed.
• Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
  
  
  

Hours: 9 am -1 pm Monday - Friday

Job Requirement

• Bachelor’s degree in business administration or related field preferred.
• One year prior experience in administrative support,
• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Exceptional writing, editing, and proofreading skills.
• Familiarity with corporate settings and the financial fintech industry is a plus.
• Excellent organization and time-management skills with clear communication and interpersonal skills. Can interact professionally with individuals at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.
  
  
  

If you are a proactive and organized professional looking for a dynamic role, we encourage you to apply for the Office Administrator position. Join our team and play a key role in supporting our management team and ensuring the efficient operation of our office.