Legal Administrative Assistant
Morrison Foerster
Washington, DC
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At MoFo, we couldn’t write our own success story without yours. Ready to write your story?
Join MoFo as a LEGAL ADMINISTRATIVE ASSISTANT on our Legal Secretaries team!
This role can be based in Washington, D.C.
https://www.mofo.com/offices
ABOUT THE ROLE
- Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
- Drafts letters and documents; collects and analyzes information; prepares requested documents
- Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
- Arranges conference calls.
- Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
- Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
- Coordinates travel arrangements through the Firm’s travel department as requested.
- Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
- Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
- Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
- Assists with creating and maintaining client/matter lists and communication lists.
- In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Records Management to accurately store email messages and maintain and retrieve files.
- Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook and Salesforce.
- Assists with the organization and planning of events. Assists with collection of marketing materials.
- Proactively follows-up with secretaries for feedback on projects completed and requests for additional assignments.
- Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
- Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
- Adhere to the Firm's General Safety Practices and any unique safety practices for department and building.
ABOUT YOU
- High School Diploma required; Bachelor's degree preferred.
- Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
- Experience working in a professional services environment preferred.
- Strong attention to detail and organizational skills.
- Excellent teamwork skills and commitment to delivering results by assisting co-workers.
- Client service orientation and ability to communicate effectively with staff at all levels.
- Ability to multi-task, prioritize work, and meet deadlines.
- Ability to work under pressure and complete job assignments in an accurate and timely manner.
- Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
- Typing speed of 45 wpm with high level of accuracy.
- Flexibility regarding work schedule and availability to work overtime required.
- Ability to work effectively in a team environment.
ABOUT MOFO
At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.
- About Us: https://www.mofo.com/about
- Diversity Inclusion: https://careers.mofo.com/careers-diversity
- Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
- The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation
ABOUT OUR BENEFITS
MoFo offers a comprehensive benefits package starting on your first day.
- A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
- Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
- Global wellness program, including free access to Talkspace and Calm apps.
- Annual community service day to make an impact on your community and a birthday holiday just for fun.
- Education reimbursement annually.
- Dedicated Talent Development team.
- Competitive annual profit-sharing contribution.
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Legal and Administrative -
Industries
Law Practice
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
Vision insurance -
401(k)
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